HR Email Formats for Referral

Use these tested email formats to reach out to employees or HR professionals when you're seeking a referral for a job role. Personalize each message before sending!

Email Format 1: General Referral Request

Subject: Referral Request for [Job Title] Role at [Company]

Hi [Name],

I came across an opening for the [Job Title] position at [Company] and I’m very interested. I believe my skills in [mention relevant skills] align well with the role.

I’d be grateful if you could refer me for the position. I’ve attached my resume for your reference. Please let me know if you need any additional details.

Thanks a lot!
Best regards,
[Your Name]

Email Format 2: Through a Common Connection

Subject: Reaching Out – Referral Request via [Mutual Connection’s Name]

Hi [Name],

I was referred to you by [Mutual Contact’s Name], who thought you might be a great person to connect with. I’m applying for the [Job Title] role at [Company], and I’d love to ask if you’d consider referring me.

I’m genuinely excited about this opportunity, and I’ve included my resume below. Please let me know if I can provide anything else.

Thank you so much!
Warm regards,
[Your Name]

Email Format 3: Networking to Referral

Subject: Exploring Opportunities at [Company]

Hi [Name],

I hope you're doing well! I’ve been following your work at [Company] and admire your journey. I’m currently looking for opportunities in [industry/role], and I’m particularly interested in [Job Title] roles at [Company].

If there’s any chance you could refer me, I’d be truly thankful. I’ve attached my resume in case you’d like to take a look.

Appreciate your time and help!
Cheers,
[Your Name]